Last Updated on December 19, 2024 by greatvacationsawait
Planning a group trip? If you want the ultimate in privacy, exclusivity, and a wow factor for your guests, renting out a hotel could be the perfect option. But is it worth it? Let’s explore the pros, cons, and FAQs around renting an entire hotel for your group event.
As a travel agent specializing in group trips, I can help clients navigate the complexities of resort buyouts, so I’ll share not only the perks but also the challenges—and some insider tips to make the process easier.
Can You Rent Out an Entire Hotel for a group trip?
Yes, and it’s just as amazing as it sounds! A boutique hotel buyout allows you to reserve the entire property for your group. This means you’ll have every room, event space, and amenity all to yourselves ensuring a level of privacy and exclusivity you won’t get from a shared venue.
But here’s the catch: not every resort offers buyouts. Why? Because most resorts require a minimum of three nights for a buyout, which can make it harder to fill the rest of the week. If the resort can’t fill those remaining nights, they risk losing revenue. This is why buyouts aren’t always a cheaper option so it’s something to keep in mind as you consider your options.
The Pros of Resort Buyouts for Groups
1. Unmatched Privacy and Exclusivity
A resort buyout means the entire property is yours. From the pool to the beach to the dining spaces everything is reserved for you and your guests. This privacy makes for an intimate, personalized atmosphere where you can relax without sharing the space with other travelers.
2. Simplified Logistics
When your accommodations, and activities are all in one place, it makes everything easier. Your guests don’t need to worry about transportation, and you can plan a seamless multi-day celebration, from welcome parties to farewell brunches.
3. A Customizable Experience
Buyouts give you the freedom to customize everything, from the music, decor and the event schedule. Whether you envision a laid-back beach vibe or an upscale black-tie affair, you’ll have the freedom to make the resort your own.
This means you have the flexibility to have a welcome reception at the chic restaurant that normally wouldn’t be available, then a special Tequila tasting at the sky bar the next day. You can even have a foam party in the signature pool with no other guests around to make it awkward! And your events all take place in the resort’s best locations, with no one elses around except for the people you invited.
The Cons of Resort Buyouts
1. Stringent Contract Terms
Resort buyouts often come with strict contracts. You’ll probably need to commit to a three-night minimum stay and pay for every room, even if some aren’t filled. The reason is those three nights can split up the resort’s week, making it harder for them to book the rest of the week. Resorts need to account for this “downtime” in their pricing, so buyout rates might not be as discounted as much as you’d expect.
2. Higher Costs for Weekends
Weekend buyouts often come with a higher price because of increased demand. However, resorts are more likely to negotiate on rates if you’re willing to book midweek or during the off-season.
Pro Tip: For better deals, consider hosting your event midweek or during a less busy travel season. This flexibility can give you more negotiating power with the resort.
3. Complex Planning
Resort buyouts involve more than just booking a venue—you’ll also need to coordinate accommodations, meals, activities, and more for your all your guests. It’s like planning a multi-day event. That’s where a travel agent that specializes in groups (hi, that’s me!) can step in to handle the details and make the process easier.
Pro Tips for Making the Most of a Resort Buyout
1. Time It Right: Midweek stays and off-season dates give you more leverage to negotiate better rates. Resorts are often eager to fill less popular time slots.
2. Plan a Pre-event Visit: Seeing the property in person (or virtually!) can help you feel confident about your choice. I can help you schedule a site visit to meet the team, tour the space, and finalize details.
3. Work with the Right Experts: Partnering with a travel agent who specializes in groups can take a huge load off your shoulders. From negotiating contracts to coordinating guest travel, I’ll help you focus on enjoying your event.
FAQs About Resort Buyouts
Are resort buyouts just for large groups?
Not at all! Boutique hotels with 20–50 rooms are perfect for intimate groups.
What’s included in a buyout package?
Every resort is different, but buyouts usually include exclusive access to all rooms, event spaces, and amenities. I’ll help you clarify what’s included and customize any additional details.
How far in advance should I book?
At least 12 months, especially for popular destinations like Cabo. Resorts that offer buyouts tend to fill up quickly.
Is a Resort Buyout Right for You?
A resort buyout is a dream for people who value privacy, exclusivity, and an immersive experience for their guests. While it is typically a financial investment, it’s absolutely worth it. If you’re intrigued by the idea of renting an entire hotel for your group trip don’t miss Part 2, where I share why Mar del Cabo by Velas Resorts is a must-see option for a boutique hotel buyout. It’s coming soon.
If you would like to look into what a resort buyout might look like for your group trip or would like help with anything else related to planning your amazing group event, I have a couple of spots available this month for a complimentary strategy session. Click Here to schedule, and let’s make your group trip a dream come true!
Dreaming of an exclusive event venue? Discover why Mar del Cabo is the perfect boutique hotel buyout destination.
